There's nothing quite like the feeling of accomplishment after getting the job done.
... But then there's also nothing worse than the opposite feeling of being distracted and unproductive. We don't know about the rest of you, but for us, it can definitely feel crippling and demotivating.
Here are our solutions.
1. Remove Distractions
Smart phones, emails, social media and even unnecessary conversations, although they can be 'fun', they can also play a huge role in distracting you from your work and what you actually need to get done.
We all do it. We make excuses about how these tools 'help us' do our work... But in reality, when they aren't utilised correctly, they do more harm than good. So before you let that 20 minute task hit the the 2 hour mark... Read our tips below.
(Photo by cottonbro from Pexels)
What you can do:
Switch your phone to flight mode
Close your email tabs
Schedule your content on social media management apps such as: Hootsuite or Later
Schedule shorter meetings with your colleagues and clients.
Taking these steps will increase the amount of time you have to focus on your work and give you the best opportunity to tick off items from that menacing To Do List. You can thank us later.
2. Focus On The Big Tasks
Look for the tasks on your To Do List that will have the biggest impact on your business and give you the most output for the effort that you put in.
Consider this "Impact-Effort" Matrix:
You should work towards tasks that are in the Major Projects section as they are the tasks that will have the most impact, as well as including tasks that are in the Quick Wins section.
You will find that if you fill your day with Fill In Jobs or Thankless Tasks - you won't feel as productive as the response or impact you get from completing them isn't as fulfilling.
Translate this into your work and your business model and you will quickly be able to see which tasks you should direct your focus onto.
3. Trust The Process
Productivity has a lot to do with your attitude towards your work.
If you find a particular task to be boring, you need to switch that mindset and learn to love the boring things. In reality, the boring tasks are what is necessary in business (and life) to enable us to do all of the things that we find fun and that we love to do.
Recondition your emotions from negative thoughts about work that you don't like doing and move towards having a positive perspective for these activities.
You will learn something from the experience and you can always delegate the task to someone else in the future. However, having a general understanding of how different facets of your business work, will ultimately help you in the long run.
4. Be Proactive
If you are the type to wait for things, then you're not going to like hearing this one.
Waiting on people to do things will slow you down. Learn to be more proactive with your efforts, chase people up, do the small tasks that need to get done around a bigger project.
If you know that a task needs to be done in the near future, get it done now and save the trouble of future problems that may arise from not taking action.
Your attitude towards being proactive will inspire others to be proactive as well.
This will improve the likelihood that your projects will succeed.
"Action is the foundational key to all success." - Pablo Picasso
Productivity is linked to your ability to focus, which is also connected to your attitude towards your work. It takes the ability to recognise the importance of your work and how much of an impact and difference it will make.
So, try these different solutions to kickstart your productivity and save this blog for the future, as it's always good to get a reminder to refocus and to keep ourselves accountable.
Do you have any ideas on productivity that didn't make the list?